New Suppliers

Welcome to Dot! This page provides the information and documents you need to complete all requirements for sending sample cases, publishing item data via Global Data Synchronization Network (GDSN), submitting pricing information and setting up all transaction sets via Electronic Data Interchange (EDI).

Data Accuracy

A case sample of all stock items must be received by Dot Foods 8 weeks prior to first deliveries. Failure to provide Dot Foods with complete item data and case samples 8 weeks prior to first deliveries may result in a delayed launch.

  1. Email with item list and carrier information prior to shipment.
  2. Please create a PO # in the following format:
    Use JV and the expected delivery date for the PO # (ex: JV091914).
  3. Ship sample cases to Dot Foods Attention:Jenna Vermillion at 1 Dot Way, Mt. Sterling, IL 62353.
  4. Once available, send tracking information to Include the
    tracking number, carrier, temperature and ETA.
  5. Within 1 week of receipt, all sample cases will be cubiscanned.
  6. Once the item data is published via GDSN, a scorecard will be generated. This scorecard will compare the GDSN data to the cubiscan data.
    *Click here for information on how to use the scorecard.
  7. Any discrepancies on the scorecard will need to be corrected in GDSN prior to setting up the items in our system. Please confirm once you have published changes.
  8. If you disagree with any of the data collected on the scorecard, please communicate this with your Data Accuracy Analyst.
  9. For additional items that need to be sampled and set up after the initial launch, please notify your Data Accuracy Analyst and this process will be followed again.

Learn More About Data Accuracy

Item/Pricing Set-up (GDSN)

To set up new items in our system, the item spec data must be published via GDSN. Please work with a GDSN certified data pool provider to upload item data and publish the items. If you are not already signed up with a data pool, here is a list of certified data pools.

  1. Send an email to to begin working with your Master Data Analyst
    (MDA) at Dot Foods.
  2. Fill out the GDSN registration form at
  3. Review the GDSN Implementation Guide. This explains the publishing process with Dot Foods. It
    also lists the attributes that are required to be published via GDSN.
  4. Your MDA will confirm once set up is complete in our system. At that time, you need to publish all available items via GDSN. Please confirm once that is completed.
  5. Your MDA will review the items published and provide feedback on non-compliant items or any
    other issues with the item publications.
    Note: This item data will need to be published to Dot Foods in order for a scorecard to be compiled and sent for review.
  6. All necessary changes and corrections for issues sent by your MDA or Data Accuracy Analyst will need to be updated in your data pool and published via GDSN.
  7. In addition to publishing item data via GDSN, pricing information must be submitted. There are
    two options for submitting pricing electronically:
        • EDI 879 Pricing Transaction Set
        • Excel Price Sync Template (spec sheet instructions)
  8. Once all item data has been corrected and the pricing information has been received, the items
    will be set-up and assigned Dot numbers.

Learn More About GDSN


EDI is the fastest, most efficient way to communicate Purchase Orders, Purchase Order Confirmations, Advance Ship Notifications, Invoices, Pricing and Sales Reporting. There are two options to set up EDI with Dot Foods: EDI in-house or outsource EDI needs to an EDI 3rd party provider.

  1. Please download EDI New Partner Form, fill it out and email to
  2. Attach your AS2 profile & certificate. Your EDI Analyst will provide our AS2 profile & certificate. 
  3. If you are outsourcing your EDI needs to an EDI 3rd party provider, but have not chosen one, reference our 3rd party provider list. These companies already have Dot specs developed for
    quicker setup. 
  4. If you already use an EDI 3rd party provider, inform them that you would like to add Dot Foods
    as an EDI trading partner. 
  5. Please review these documents:
        • EDI Profile & Procedures
        • EDI Transaction Set Specifications
        • EDI Sample Files
        • EDI Implementation Guide
        • Dot Foods DUNS Number list
  6. Electronic Pricing - There are two options for submitting pricing electronically:
        • EDI 879 Pricing Transaction Set
        • Excel Price Sync Template (spec sheet instructions)
  7. Sales Reporting - There are two options to receive sales reporting:
        • Receiving sales reporting via EDI 867 Transaction Set
        • Invoice detail sales reports on the Dot Expressway® (Excel format)
    * Please click here for instructions.
  8. EDI Testing Process:
        • EDI In-House trading partners - Each transaction set will be tested prior to production. This
          will include AS2 connectivity testing.
        • EDI 3rd Party Provider trading partners - If 3rd party provider has already tested transaction
          sets with Dot Foods, only 856 ASN transaction set will be tested prior to production. If 3rd
          party provider has not tested transaction sets with Dot Foods, then all transaction sets will be
  9. Once testing is complete, all transaction sets will be moved to production. The EDI transactions
    need to be in production prior to our first purchase order.

Learn More About Supplier EDI