Customer EDI

Electronic Data Interchange (EDI) is the fastest, most efficient way for distributors to send or receive business documents, providing the following benefits:

  • Improves accuracy- eliminates manual keying errors when placing orders, fewer errors mean higher fill rate. 
  • Buyer efficiencies- allows your computer to automatically match Dot confirmations to your PO, so your buyer only has to review the discrepancies. 
  • Keeps data current- transmits automatic item and price updates on a nightly or weekly basis. 
  • Faster unloading- saves time to receive and put away your Dot load with an EDI Advance Ship Notice. 
  • Lowers administration expenses- eliminates repetitive tasks like opening mail, separating invoices by due date, and performing basic checks and comparisons. EDI invoices also guarantee Dot's invoice will be in your system the same day it is billed, giving you more time to make payments and receive cash discounts. 
  • Increases sales- EDI makes it easier for you to participate in Dot's Virtual Warehouse program. You can set up all of Dot's stocked items in your system via EDI, and offer them to your customers without having to slot the items in your warehouse.

EDI Specifications for Distributors

We have the following transaction sets available for distributors:

Please view the specs for each transaction set in the top right corner of this page.     

Flat Files

Dot now has the ability to accept flat files (.csv, fixed length, xml) into our system in the same manner as EDI. This allows our distributors to automate the purchasing process without any investment in EDI software or partnering with an Exchange.

Click here for a PowerPoint presentation on this new option.

For more information, please contact customeredi@dotfoods.com.

Outbound GDSN Publications

Dot Foods has the ability to publish outbound to customers upon request. The publication has to be sent through a Global Data Synchronization Network (GDSN) certified data pool. Note, we only publish items outbound to customers that have been published inbound to Dot. For more information, see our GDSN page.

There are several advantages to receiving GDSN publications:

  • Any images, ingredients, nutritionals, etc. published via GDSN will be published outbound for use. (This is the only way Dot Foods can provide images of the products to customers.)
  • Dot has a data accuracy program in which we work with the suppliers to provide accurate weights, case dimensions and barcodes on their items. Once a supplier corrects their data and publishes the updates, those will flow through GDSN automatically.
  • Once items are synchronized, all item changes will flow through to the customer at the same time they are received by Dot.

Item data can be published in any of the following ways:

  • Item List - the customer provides a list of items that they would like published and can them provide Dot with any additional items needed in the future.
  • Order Guide - the customer will be set up to receive any synchronized items that have been purchased from Dot. Any new items added to the order guide will automatically flow through to the customer.
  • Catalog - the customer will be set up to receive all synchronized items that they have the ability to purchase.

Below is the list of Foodservice attributes that Dot requires from suppliers. These are the attributes that can be published outbound to customers.

  • Brand Name
  • Country of Origin
  • Dimensions - Height, Width, Depth and Unit of Measure
  • Functional Name
  • Global Product Classification Code
  • Gross Weights and Net Weights
  • GTIN
  • Information Provider GLN
  • Kosher (Diet Type Code Kosher)
  • Manufacturer Product Code (Alternate Item Number)
  • Net Content on Base Unit or Consumer Unit
  • Order Sizing Factor / UOM (only for suppliers using Cube Adjusted Weight)
  • Pallet Ti, Hi
  • Product Description (Short Description)
  • Product Type (e.g. case, inner pack, each, etc.)
  • Shelf Life (Min Product Lifespan from Production)
  • Storage Temperature Min/Max
  • Target Market
  • Unit Indicators: Base Unit, Consumer Unit, Orderable Unit, Shipping (Dispatch) Unit, Invoice Unit, Variable Weight Unit
  • The following attributes will be included if the supplier is providing them: Marketing/Benefit Statement, Images, Preparation, Nutrition, Ingredients, Storage

In order to receive item publications, you need to be signed up with a data pool provider. To get set up to receive GDSN data from Dot, please contact masterdata@dotfoods.com.